If a fleet of vehicles is necessary for the day-to-day running of your company, then odds are you spend some time, in both money and hours, keeping track of fleet expenses such as fuel consumption and maintenance. If things are running fairly smoothly, then your books will be pretty much balanced for the most part. But every system can be improved upon and by having the right fleet fuel management system in place for your company you’ll be surprised at just how smoothly things can run when it comes to your company fleet.
Implementing the right fuel management solutions for your company is all about ways you can save money at the pumps and also in the office. Regardless of the number of cars or trucks your company uses, keeping on top of fuel expenses, maintenance and other associated costs can be difficult and time consuming. You may also be hemorrhaging money with poor receipt tracking and no clear definitions of what your drivers can and can’t do.
The easiest way to manage your company’s fuel expenses is by using fleet gas cards. With in-house company credit cards, it can be difficult to keep track of gas expenses versus other expenses. Your financial department could find themselves buried under a pile of receipts that just don’t match up with the company’s fuel budget. With fleet credit cards, all of that initial paperwork is taken care of for you. When the cards are used at the pumps, the charges are recorded and your company will receive the receipts and reports on each card’s usage. This can go a long way to helping keep your books balanced. And, you can save money in hours because it won’t take your financial department nearly as long to balance the books.
Another key element of fleet fuel management solutions is to identify areas where there could be improvement. For example, don’t assume that your drivers know their duties. Check in with them and make sure that their job descriptions and what they are expected to do and not do is clearly explained. If your drivers aren’t 100% sure what their jobs are, then you could be looking at lost or down time while they are on the road. This can result in loss of income for the company.
The routes that your drivers take can also be costing the company some money. Re-examining the routes most often taken, including where your drivers tend to stop for refueling can help you come up with better ways of getting from point A to point B. With the software available as part of a fleet fuel management system you may discover that what appears to be the quickest route actually isn’t once you take into consideration traffic flow and typical weather conditions. Just using the fleet cards themselves can save you money at the pump. Depending on the number of vehicles in your fleet, you could be eligible for a fuel discount or a locked in fuel price. Even if the gas prices increase, you won’t have to pay the elevated cost because you’ll be locked into a lower price point. You can also set the cards up so that they can only be used to purchase gas, which can also help control the money your company spends.
Managing your company’s fuel consumption can be a huge task, especially if your company has a large fleet to deal with. Using fleet credit cards as part of your overall fleet fuel management solution will make tracking your company’s fuel consumption easier, along with helping cut down on the costs associated with running a fleet.